How to create a new school and how to configure it

From the School Management page, you can create and modify the specific settings of each school for a customized configuration.

Create a new school

1. Click the “+ New School” button.

2. A screen will open with the following fields to fill in:

General information of the school:

• School Logo:

Upload the representative logo of the structure that will be visible within the school.

• School Name (Required):

Enter the name of the school you are creating.

• Contact details (optional, unless otherwise indicated):

• Country (Required):

The choice of country will set the time zone for the records.

• City, Address, Province, ZIP, Phone, Fax, Email, Certified Email:

These details will be visible to family members.

Advanced options for the school

1. Receiving passive invoices:

• Enabled:

Passive invoices received with the school's VAT number will be visible in the Administration → Purchases section.

• Disabled:

Recommended if you manage many structures with the same VAT number but do not want to share this information.

2. Attendance registration from browser:

• Enabled:

Allows family members to register attendance even from a browser, regardless of their geographical location.

• Disabled (recommended):

To prevent the use of this function remotely.

3. License limits:

• Maximum number of students:

Set a specific limit for the number of students manageable by that school.

• Maximum space in GB:

Specify the available space for the school.

• Tip: Leave the fields empty if the structure has no restrictions.

4. School Internet address:

Enter the link to the official website or a representative Internet address.

SMTP Configuration (optional)

• Allows sending service emails using a private email address instead of the address no-reply@iroma.net.

Required fields for SMTP configuration:

• SMTP Server

• SMTP Port

• Email provider Username and Password

• Security protocol (SSL/TLS)

• Test configuration:

Upon confirmation, the system will verify the data. In case of an error, the saving will not be performed.

• Note: With a correct configuration, email notifications will be sent directly from your personalized address.

Save changes

• Remember: always click “Save” before leaving the page or changing screens to ensure that the settings are saved correctly.