News

Here is a list of the new features and bug fixes implemented during the month of September:

- fixed a bug in the payment report that showed the amount collected in k instead of in full for amounts over 1000.
- minor adjustments to the XML format for self-invoices
- fixed a bug in duplicating invoices that contained an attachment
- fixed a bug that included deleted products in reporting
- fixed a bug that redirected to the wrong page after previewing the XML on the invoices page from the student tab
- fixed a bug in the Android apps that displayed an error when deleting saved credentials
- added checks on the password format in the password recovery page
- fixed a bug that prevented the deletion of certain types of uploaded documents
- fixed a bug that did not mark messages as read
- fixed a bug in the apps that did not display the update invitation in case of a new version
- fixed a bug on the reminder button that was not displayed in some cases
- fixed a bug on the Easy Staff Android app that did not allow full viewing of the student list in some templates
- when creating a new school, some parameters are now automatically set to green
- fixed an issue with addresses incorrectly entered by family members during pre-enrollment
- added an alert on invoice numbering in case a number different from the normal sequence is mistakenly set.
- minor bugs and optimizations

• we have added the bulk deletion of old messages, it is only usable from the browser, and allows you to delete messages older than a certain period of time, with various options to choose from.
  

• we have added the ability to export pre-registration data in XLS format

We have added a feature that, during the viewing/printing of registered documents, converts them all to PDF and adds the protocol number and the registration date at the top right.

We have released an update for the "fee declaration" feature, which allows you to create a declaration to be issued to the parent for the fees paid. The new features are:
- the ability to fully customize the text of the declaration
- the ability to filter the products to be included in the declaration
- the ability to filter by invoice payment status
- the ability to exclude certain invoices from the amount paid calculation

From today, the coordinator can set the hours during which families can send communications to the facility, from the Easy Family App or the web version. Outside the set time frames, sending is suspended: the family sees a notice and can save the message as a draft to send it later.

What you can do

• Activate or deactivate the block at any time. When it is deactivated, families can write without time limits.

• Apply a quick preset for weekdays: School Hours (07:00–17:00), Morning Only (07:00–13:00) or Extended Hours (07:00–19:00).

• Customize time slots for each day of the week, even with multiple slots on the same day.

Where to find it

On the coordinator side, in Settings → Communications.

The complete procedure is available in the dedicated guide in the Documentation section.

We have introduced the new feature Parent Notes, which allows family members to leave a note in the student's logbook every day (for example, to indicate that the child should eat plain food or if they need to leave early). The notes can then be viewed by educators.

What can be done Each family member can enter one note per day for each student, from the Easy Family App or from a browser. After entering, they have 10 minutes to modify or delete it; after this time, the note becomes final.

Family Side (browser and Easy Family App) From the logbook, at the top of the day, family members find the “Parent Note” box: with the “Add Note” button, they write the note and with “Edit Note” they can modify or delete it within 10 minutes.

Educator Side and Easy Staff App Educators find a new entry “Parent Notes” within the Registers, both from the browser and from the Easy Staff App. From here they can view all notes left by family members, sorted by day, with filters for section and student. The notes are for viewing only.

Coordinator Side The feature is enabled by default in every section. You can enable or disable it for individual sections via the “Enable Parent Notes” switch, available during section editing (menu Sections → Section List).

📖 Complete guides available in the Documentation:

• How to enter a note in the student's logbook (for family members)

• How to view Parent Notes from Browser and Easy Staff App (for educators)

• How to enable or disable Parent Notes in a section (for coordinators)

We have revamped the look of the Easy.School website, small changes but we hope you like them.

We have introduced the new feature Delegations, which allows you to record in the student profile the list of people authorized to pick up the student from the facility (e.g., grandparents, uncles, babysitters), without having to create a family account for them and without granting any access to the management system or the Easy Family App.

What can be done For each delegate, you can register First Name, Last Name, and attach a document (jpg, jpeg, png, or pdf) — typically the delegate's ID card or, at the discretion of the facility, the signed delegation form.

Coordinator Side Open the student profile and select the "Delegations" option from the dropdown: you will find the "+ Add" button to insert a new delegate and "Import" to associate an adult already present in the archive (e.g., the parent of another student), searching by first name, last name, or email. From here, you can also modify and delete existing delegates.

Educator Side and Easy Staff App Educators can consult the list of delegates and view the attached document directly from the student profile, both from the browser and from the Easy Staff App (Student List → View Profile → Delegations section). Useful for identification at the time of pickup.

Family Side (browser and Easy Family App) Family members can also independently enter their delegates from the menu Attendance → Delegations. They can update the attached document at any time; however, to delete a delegate, a request must be made to the facility, ensuring the safety of the student.

📖 Complete guides available in the Documentation:

• How to manage student Delegations (for coordinators and educators)

• How to enter and manage Delegations (for family members)

New Features

- Blocking communications from family members at a specific time at the discretion of the facility.
Now by going to the Coordinator->Settings->Communications page, it is possible to set a time during which family members can send communications and consequently block it during the remaining hours.

- Pin Document
Now when uploading a document, you will have the option to select a new "Pin document" option, which will place that document at the top of the document list in the family member's view, serving to give visibility to a particular document so that it is always at the top.

- Attendance Report
It is now possible to include the tax code (CF) and a custom field in the attendance report.

- Annual Attendance Report
We have added an annual attendance report, that is, with the months and the total attendance/absences per month. This also includes CF and a custom field.

We have introduced a small change to the calculation of the amount in the statement of fees for kindergartens; it is now possible to select either the amount of invoices/receipts or the cash received.