How to use the attendance register as a coordinator

How to use the attendance register as a coordinator

The attendance register allows the coordinator to monitor all attendances recorded by educators or family members. Here’s how to access it and make the most of it.

Accessing the attendance register

1. Log in with the coordinator account.
2. Enter the desired school.
3. From the side menu, click on Students and then on Attendance Register.

Viewing attendances

• Attendances are organized by month, with a default view of the current month and year.
• You can change the filters at the top to view data from previous months or years.

Monthly view:

• Data is grouped by day, with the total number of present and absent students.
• By clicking on a specific day, you access the attendance details for that day:
• Student name
• Entry/exit time
• Section
• Who recorded the activity (educator or family member)
• Family member present, if recorded.

Available filters:

1. Section: select one or more sections to view only the data for those specific sections.
2. Student: search for a single student to view all their attendances.

Printing and reporting

The attendance register offers two options to export data, accessible from the two light blue buttons at the top right:

1. Create Report (PDF)
   • Allows you to generate a monthly report in PDF format.
   • Customizable parameters:
   • Active, inactive sections, or both.
   • Select one or more sections.
   • Month and Year.
   • By clicking on Download Report, a PDF file is generated with:
   • Student names (on the left).
   • Days of the month (at the top).
   • Totals per student, day, and month.
   • Attendance percentages for various days.
   • Create Extended Report (Excel)
     • Generates an Excel file with detailed data:
     • All recorded attendances (entries and exits).
     • Total hours for each day and for each student.
     • Notes recorded during entries/exits.
     • Being in Excel format, data can be filtered or used to create pivot tables.

Tips

• Use the filters to analyze data in a targeted manner, especially for specific students or sections.
• For advanced analysis or customized reporting, export data via the extended report in Excel.