To register an absence as an educator, accessing from the app, you have two options: single entry or multiple entry.
Register an Absence with Multiple Entry
This operation is recommended for registering multiple absences at the same time, for example at the end of the day.
- Access the App
Go to the “Multiple Registration” tab, where a series of icons will be displayed. Click on “Absence”.
- Step 1 - Basic Data
- Date: this is the date for which you want to register the absences; the system automatically inserts the current date, but you can modify it by clicking on it.
- Reason for Absence: by clicking on this option, the system will show a list of four reasons to choose from. Select one to proceed.
- Select Sections: through this selection, you can decide the sections for which you want to register the absences. The system automatically selects all sections under your responsibility, but you can modify this value by deselecting those you are not interested in.
- Pre-select Students: this option allows you to pre-select students to speed up the registration. You have two options:
- All without Presence: automatically excludes students who already have a presence registered.
- None (manual selection): no student is automatically selected, so you will need to manually click on the desired students.
Click on “Next” to proceed to the next step.
- Step 2 – Selection and Data Entry for Each Student
On the next screen, you will see the student cards filtered by the parameters entered in the previous step. For each student:
- If the card is bordered in light blue, the student is selected; without a border, it is deselected.
- By clicking in the top right corner of the card (symbol “V”), you can toggle the selection.
Each card contains:
- Student Photo (if uploaded).
- Name and Surname of the student and Section of belonging.
- Indication if the student already has: an entry, an absence, or no data.
You can add a personal note by clicking on the tab “Write your note here”.
After making the desired changes, click on “Next” at the bottom.
- Step 3 - Summary and Confirmation
The last step is a summary screen that shows the date of the absence and the count of students for whom you are registering the activity, divided by sections.
To confirm the save, click on “Save”. If you wish to make changes, use the arrow icon in the top left to return to the previous steps.
At the end, you will be taken back to the multiple registration menu.
Register an Absence with Single Entry
This operation is recommended if you want to quickly register the absence of a single student.
- Access the App
Go to the “Single Registration” tab, where a series of icons will be displayed. Select “Absent” in the first row of icons.
- Select Student
- Select the section first via “Select a Section”, then select the student to register.
- Enter Absence Details
By clicking on “Absent”, a view will open with:
- Student Photo (if uploaded).
- Name and Surname of the student and Section.
- Date: pre-set with the date selected in the previous view.
- Reason for Absence: select one of the four available reasons.
- Personal Note: can be added in the dedicated field.
WARNING: If the student is already marked as Absent for the selected date, it will be impossible to make an additional absence registration.
- Save or Cancel
To confirm the registration, click on “Save”. To cancel, click the arrow in the top left on “Back”.
Upon saving, you will be taken back to the Single Registration screen with all the icons of the various activities.